Checking People off Who Are Coming

[nikkiana]

When you were at the point where you were recieiving RSVPs and checking people off the list as coming, did you wait until you got the RSVP card back in the mail to check them off or did you check them off as they told you by word of mouth that they were coming?

[Celeste]

Disclaimer: I'm a big old nerd.

I had an excel file with several columns. One was my "best guess", one was verbal/other, and one was the actual card returned. So I considered it official when I got the card. But I also had a running estimate that didn't involve the card.

[Katnye]

Ours was very similar to Celeste's. We also had an Excel and column was filled out with the number of people attending when we recieved the RSVP. We had very few word of mouth RSVPs, so that wasn't a big deal. We also had a column that we used as a estimated amount of people that would attend. This was helpful for helping to determine a rough estimate for vendors.

[Jill]

We had dinner options that needed to be ordered, so I didn't count them until I got the response card. I was glad that I got the idea of numbering inside the envelope flaps with pencil since we did have some people tell us what they wanted to eat but didn't say who the heck they were! :hehe:

[nikkiana]

Disclaimer: I'm a big old nerd.

I had an excel file with several columns. One was my "best guess", one was verbal/other, and one was the actual card returned. So I considered it official when I got the card. But I also had a running estimate that didn't involve the card.

That's a really good idea! Why didn't I think of doing that! D'oh!

/me runs off to add an extra column in Excel.

[KathyandJer]

I like Celeste's idea too - but if I received verbal RSVP's and not the card, I would still call to double-check before giving final numbers to the caterer!

[Angela]

I did nothing with verbal RSVP's. I waited until I get the card back before marking someone off.

[Kari]

Disclaimer: I'm a big old nerd.

I had an excel file with several columns. One was my "best guess", one was verbal/other, and one was the actual card returned. So I considered it official when I got the card. But I also had a running estimate that didn't involve the card.

:shuffle: uhhh, me is a nerd too :shuffle:

[*alissa*]

I did both, because some peope told me flat out they weren't sending the card back.

[katieandalex]

I'm not going to be counting them until I get the card back. Only when its after the response date and I need to call people who haven't responded will I just take a word of mouth response to be ok (other than the people we are inviting at work and we are just putting up 1 invite at work and having people respond to us).

[Cindy]

I like Celeste the nerd's idea. Why didn't I think of that? j/k Celeste! You know I think you rock!

[nikkiscott]

I am going to wait till I get the cards back. I know pretty much who will be there as in family and friends. Some others I have no idea. I also have a little chart thing already made up that I will use. I will print some off and just use that.

[Coze]

Hi hi-

I personally think if I'm going through the expense and time of putting a stamp on the darn RSVP you better take the freaken second to put the darn checkmark on the RSVP and put it in the mailbox. I'm even going so far as to put their names on the cards so that they don't have to... How easy is that??? I know, though, there will be those people that don't complete the card and send it back so I am also working with an excel spreadsheet, much like the one already talked about... I also have columns for those people that are invited to the Bridal Shower, Bachelorette Party and Stag Night and those people that will RSVP to those too... yes... too much organization is insane sometimes...

TTFN...
D.J.

[Jaci]

Coze, what about writing their names?! You want the names right? :P

I'm waiting until I receive the RSVP back, just because I'm not nearly as organized as Celeste :P

[Coze]

Hi hi-

I actually have a label on the back of each invite card that tells me who the card was sent to that way they don't even have to write their name... just a checkmark... I don't even want to know if the whole family is coming, just that someone from their family is going to be coming...

TTFN...
D.J.

[Kirsten]

Disclaimer: I'm a big old nerd.

I had an excel file with several columns. One was my "best guess", one was verbal/other, and one was the actual card returned. So I considered it official when I got the card. But I also had a running estimate that didn't involve the card.
Yup. This is what I did. I also numbered all the cards (on the back in pencil) with a line # (from Excel) and my estimate of how many people would be in that "party." Just in case I got a card or two back without a name.

Momzilla is getting the cards so I call her every couple days to find out how many cards she's received and update my master list.